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How to Obtain a Certified Letter from the Trade Attaché

For appointing a distributor, agent or representative in Indonesia, it is required to have a Certified Letter from the Commercial Attaché Office.

Required documents:

For appointment of Distributor and/or Agent:

  1. A copy of the Distribution or Agency Agreement or the Letter of Appointment between the Canadian and Indonesian companies which must be notarized by a Notary Public;
  2. A certified copy of the Certificate of Incorporation from the province.
  3. An application form of “Statement of the Company Abroad” which has to be signed by one of the Canadian company executives and notarized by Notary Public (download the form)
  4. A covering letter/introduction letter from your company requesting a certified letter (download a template)

For opening the Representative Office:

  1. A copy of the Letter of Appointment for the appointed company that will engage in Indonesia which must contain its address in Indonesia;
  2. A copy of Letter of Intent;
  3. A copy of  Letter of Statement, specifying the activities in which an appointed company will engage in Indonesia (signed by the representative him/herself);
  4. A certified copy of the Certificate of Incorporation from the province.
  5. An application form of “Statement of the Company Abroad” which has to be signed by one of the Canadian company executives and notarized by Notary Public Statement of the Company Abroad Form

Procedure:

Send a copy of each of the above documents to the office of Commercial Attaché, Embassy of Indonesia (Mailing Address below), along with a self-addressed stamped envelope.

Once we have received the above documents, we will send you the legalized Certified Letter based on your application form, then to be sent by yourself to your distributor / agent / representative in Indonesia for further processing.

Should you need any further information, please contact: Trade Department, Embassy of the Republic of Indonesia

Mailing Address:

55 Parkdale Avenue Ottawa, Ontario K1Y-1E5 Canada [ View map This link opens url in other website ]

Phone:

+1 (613) 724-1100 ext. 307

Fax:

+1 (613) 724-7932

** Representative cannot do any transactions, sign any contracts or sell any products.

Documents Submission

For the safety of your documents, please send all documents by Courier Service or by Canada Post security services.

Please also enclose a return courier waybill and envelope with your account number.

to / from :

Embassy of Indonesia
Office of the Commercial Attache
55 Parkdale Avenue
Ottawa, Ontario
K1Y 1E5

You can get this information from:
http://trade.indonesia-ottawa.org/resources/our-services/certified-letter/
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  • Last updated: Tuesday, August 29th, 2017 at 3:59 pm UTC
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